To save layouts for all users, you need the authorization S_ALV_LAYO with activity 23 till release 4.6C. You can only go to the layout administration if you have this authorization otherwise not. You must maintain the authorization object S_ALV_LAYO using the user administration.
If you would like to use or save the Excel view in your layout, you also require the additional authorization S_BDS_DS with activity 01,02,03,06,30; CLASSNAME ALVLAYOUTTEMPLATES and CLASSTYPE OT.
In some ALV lists, you can only save user-specific layouts. In these cases, the indicator “user-specific” is active , on a grey background and unable to be changed. This is related to the parameter I_SAVE. This controls which options you have to save the layout.
To be able to define default layouts, the parameter I_DEFAULT must have the value “X”.
After you implement Note 1667238, the authorization object S_ALV_LAYR is available in addition to the authorization object S_ALV_LAYO and you can use this object to regulate the saving process for ALV layouts.
OSS Notes 409190 and 601803 provide further information on authorizations of these objects.
For More information on ALV, please refer to the note 551178 – FAQ: ALV Layout